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SEMINARS, CONVENTIONS, CONFERENCES, & MEETINGS

Sunray Video specializes in videotaping seminars, conventions, conferences, and meetings, including live mixing. In addition to full production capabilities, we offer imag (image magnification), video & computer projection, microphones, sound systems, and video conferencing.

Are you conducting a seminar that you need to have videotaped?

Videotaping seminars efficiently and effectively requires some advanced planning. Many questions have to be answered including:

	What will the video be used for?
	Who will be the intended viewer?
	How will it be used?
	How many people will be speaking?
	Will there be any audio or visual aids used in the presentation like PowerPoint for example?
	What will the lighting be like? Will any additional lighting be needed?
	Do you want the audience included in any of the shots?

There are many other factors that will need to be determined, as well, in order to ensure your final product fulfills all of your requirements in the most effective way. For example, how many cameras will be needed to provide adequate coverage of the event? If your seminar requires 2 or more cameras, then there's another decision to make.

Edit in Post Production or Live Mix?

For seminars videotaped with 2 or more cameras, most video production companies choose to edit the footage from each camera at their studios after the event is over. They'll attempt to synchronize the footage and look for the best camera angle available for each section of the video. The biggest disadvantages of using this process are:

	No control over shots - Since each operator works independently of the other operators and makes their own decision on what shot to capture at any given time, the editor has to work with whatever he or she has to work with.
	More expensive - The general industry rule-of-thumb for determining how long it will take to edit a basic project is to multiply the number of hours spent on location at the event (not just shooting time) by the number of camera operators and then multiply that by 3. For example, let's say you have a seminar that is scheduled to go from 8am to 5pm with an hour for lunch. That makes the seminar 8 hours long. Breaks are not subtracted for the purposes of calculating editing time. You used 2 cameras to videotape the seminar. That's 8 hours times 2 cameras equals 16. Multiply 16 times 3 to get the estimate of how long it may take to edit, 48 hours. Now multiply 48 hours times their hourly editing rate (some companies charge as much as $150 per hour) and that's how much the editing will cost you.
	If you need to add PowerPoint slides into the video, that could add more editing time to the bill, as it will be somewhat difficult to try to figure out where each slide goes in the video.

On a tight budget? You may want to consider the advantages of live-mixing during the taping.

What is live-mixing?: A: You'll see this process being used all of the time on talk shows like the Tonight Show or the Late show. There needs to be at least two cameras in order to take advantage of this option. The director will be seated in front of a mixing console, several video monitors, and a video deck for recording the final master version of the seminar. From here, the director can see what shot every camera is recording and choose the best camera angle to record onto the final video.
Advantages:: The director can instruct each camera operator as to what their camera should be focused on at any given moment during the presentation. This gives the director more control over the choice of shots he or she will have to work with and he or she will go ahead and insert the best shot into the final video while the seminar is still be videotaped. Since most of the editing is being performed during the videotaping, the editing time will be reduced dramatically. Only a few hours of editing should be necessary for clean-up purposes and adding titles as necessary.
SUNRAY EXCLUSIVE - If you need PowerPoint slides included on the video, we have just the solution for you. We have the ability to insert PowerPoint slides directly into the final video WHILE we're live-mixing it! This will save you even more money. No other company has ever offered this option.

Videotaping a Seminar with One Camera and PowerPoint

If you're only going to have one camera videotaping the seminar and you need PowerPoint slides be added into the final video, we can save you money by inserting them WHILE we're videotaping.

Are you expecting a large audience?

If your seminar or convention is going to be held in a large ballroom or you're expecting a large crowd, then you may need a large screen and a bright projector. We have a variety of data and video projectors available for projecting Power Point slides or close-ups of your speaker (often referred to as "IMAG") so, all of the members of your audience will be able to see him or her, even the ones in the back of the room. We can even set up two projectors so you'll have one for each. Whether you need a 40" or 300" screen, we have the projection system for you. If you want to record the seminar for archive purposes, to show to those who were unable to attend, or for use as future video product sales, we can do that, too.

Want to hookup with associates or customers in other cities?

Video conferencing is a great way to meet with your associates or customers from other cities, without the cost of airfare or hotels. You can also use video conferencing to allow others to participate in your seminars, even if they can't attend in person.

Do you need copies of the video for selling or handing out?

Whether you need DVD or VHS copies or you want help with designing the artwork for the video covers, our professional staff can fulfill all of your duplication and replication needs and help you through every step of the process.

Do you need the video converted to PAL?

We can convert your video to PAL VHS or DVD, as well as, SECAM VHS.

Do you need part or all of your presentation encoded for the internet?

We can encode any portion or all of your seminar into any of the popular web formats including Windows Media, Quicktime, Real, or MPEG1.

Sunray Video is the ONLY choice for videotaping seminars and conferences

We use only top quality, state-of-the-art audio and visual equipment for professional results.

We offer customized packages to suit your particular requirements.

All videotaped information is kept strictly confidential.

Give us a call today to discuss how we can make your next event a HUGE SUCCESS!

Partial list of services available:

	Videotaping individuals, groups, and Power Point presentations
	Live-mixed, money-saving videotaping packages
	Editing, duplication, and packaging
	Video conferencing & Videotaping of video conferences
	Imag (Image Magnification) and Large screen projection for video and computer screens
	Sound systems including wireless microphones
	Lighting
	Streaming to the web
	Video put on DVD, CD, VHS, and the Web
	Audio put on CD, cassette, and the Web

Call for additional services available.

The Sunray Advantage

	Our trained staff knows how to capture your event professionally with minimal intrusion.
	We can provide multiple cameras for maximum coverage.
	We use multiple microphones (when possible) for the best sound possible.
	Video conferencing.
	Video projection is available for displaying information to large groups.
	We can accommodate most special requests.

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